Administrator

Role Purpose

The incumbent is responsible for carrying out all administrative duties, providing administrative support as directed, and processing all Tandeef data that is required. Other clerical task is to maintain electronic and hard copy filing systems of operational reports, resources, and HR related records. Coordinate with the manager and supervisors to ensure accuracy and completeness of report and readily available when required by higher management.

Accountabilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Create, update, and maintain computerized documents within provided deadlines. Meet strict time-oriented deadlines.
• Create, update, and maintain physical filing of related documents to ensure safekeeping and timely retrieval of the same.
• Maintain time & attendance records of employees on system by ensuring the proper time shifts are updated and monitored.
• Receive telephone inquiries and direct as appropriate.
• Sort and distribute mail and related correspondence to staff members upon receipt.
• Communicate and provide information by relevant methods both internally (within Tandeef) and external (within Bee’ah).
• Ensure that the Section’s staff are informed about the HSSE Policies/Guidelines and are following them.
• Perform data entry of personnel Daily Attendance Records.
• Liaise between Human Resource and Waste Collection personnel any HR related issues and concerns (i.e leave, Training, HR Records etc.)
• Receive & distribute documents (such as Leave Requests, Passport Requests, etc.) from Head Office and Send documents to Head Office.
• Ensure time shifts / rosters are updated on weekly or monthly basis in the time & attendance system as required by the business to avoid unnecessary payroll deductions.
• To carry out any additional jobs as required by the management.

Experience and Qualification

• Higher Education Certificate or Diploma or equivalent (preferred)
• Minimum 2 years of relevant experience preferably in a production related environment

Knowledge and Skills

• Effective communication skills, both verbal & written
• Interpersonal abilities
• Good organizational skills
• Good administrative skills
• Problem-solving skills
• Ability to work accurately, with attention to detail.
• Familiar with office management procedures and basic accounting principles
• Excellent knowledge of MS Office, google apps and office management software, (ERP etc.)
• Excellent knowledge of MS Excel & MS Power BI
• Excellent knowledge of Generating Monthly and yearly reports both English and Arabic.
• 2 years minimum Experience and Ability to work with SAP and ERP systems.